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Human Resources Assistant in Middlefield at Masco Cabinetry

Date Posted: 8/7/2018

Job Snapshot

Job Description

GENERAL PURPOSE

Clerical support for Human Resources Department, concentrating on recruiting and new hire issues.


ESSENTIAL FUNCTIONS

  • Phone screen candidates for general information and set appointments for interviews.
  • Create all new hire lists and distribute as necessary.
  • Schedule all new hire physicals/drug screens, facilitate physical process and track all results.
  • Prepare all materials for new hire orientation and assist in orientation class.
  • Generate materials for new hires – training schedules, data sheets and all training verification forms.
  • Compile all completed new hire paperwork, track and follow up on missing documents, and create employee personnel files.
  • Maintain all Immigration (I-9) files.
  • Type interoffice memos as directed.
  • Filing; maintaining all application files.
  • Place classified advertisements as directed.
  • Verify and track all invoices for classified advertisements, physicals, etc. Maintain all billing files.
  • Track supplies for 401K and new hire packets; submit orders for approval.
  • Take photos for Kronos ID badges; dispense replacement badges.

OTHER DUTIES

  • Assist Health & Safety Department with clerical duties (filing, copying, faxing, etc.), as directed.
  • Assist in Payroll Department as needed.
  • Special projects as assigned (i.e. track survey results, maintain job description files, etc).
  • Performs other job-related duties as assigned.

QUALIFICATIONS

  • Computer literate

Proficiency in Microsoft Word, Excel, Lotus Notes

  • Excellent communication skills
  • Multi-tasking and time-management abilities

    Preferred:

  • Associate Degree in Human Resources or equivalent two year experience as an HR assistant.